The People Coordinator role is an exciting opportunity for individuals at the start of their HR career or those pursuing an HR degree. This role provides foundational exposure to various aspects of HR and project management, offering administrative and logistical support while laying the groundwork for future career growth. As part of the Project Management People team, this role also presents opportunities to develop project management skills, contributing to organizational initiatives and gaining exposure to managing cross-functional
projects.

The People Coordinator will play a vital role in ensuring the efficiency of the People team by managing key processes, coordinating events, and supporting team leaders across the department.

Essential Functions

• Administrative Support & Purchase Card Management: Oversee the management of the department’s purchase card, ensuring accurate tracking of purchases, invoices, and orders.
• Administrative Support & Purchase Card Management: Coordinate and manage logistical needs for People team events, such as monthly All Hands meetings and other department-wide activities.
• Administrative Support & Purchase Card Management: Assist COEs (Centers of Excellence) with purchasing and supply needs, ensuring smooth operations across all People functions.
• Event & Travel Coordination: Organize food, supplies, and other logistics for People team events.
• Event & Travel Coordination: Provide logistical and on-site support for All Hands meetings, including setup, agenda coordination, and materials preparation.
• Event & Travel Coordination: Coordinate travel arrangements for COE leads, the CHRO, and other team members as necessary, including flights, accommodations, and transportation.
• Event & Travel Coordination: Work closely with facilities to ensure office supplies are stocked and the workspace is well-maintained.
• Team Support: Serve as a liaison between the People team and other departments, such as Facilities, to ensure timely resolution of requests.
• Team Support: Assist People team leaders with scheduling, meeting coordination, and general support. Coordinate and support department-wide meetings, including running meetings and managing meeting logistics once comfortable.
• Technology & Tools: Build PowerPoint presentations for team meetings and events, ensuring professional and visually engaging materials.
• Technology & Tools: Set up and troubleshoot AV systems for meetings and events.
• Technology & Tools: Use Microsoft Teams and Microsoft Outlook to manage schedules, communication, and meeting invitations effectively.
• Project Management Development: Work alongside the Project Management People team, supporting ongoing initiatives and learning the basics of project management.
• Project Management Development: Assist in tracking project timelines, deliverables, and stakeholder communication for key HR and organizational projects.
• Project Management Development: Gain exposure to project planning, reporting, and execution, providing a foundation for future growth in project management.

Knowledge, Skills and Abilities:

• Organizational Skills: Ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment. 
• Attention to Detail: Accuracy in managing purchases, invoices, travel arrangements, and logistical details. 
• Communication Skills: Strong verbal and written communication skills, with a customer-focused approach. 
• Tech Savvy: Proficient in Microsoft Office Suite (especially PowerPoint, Teams, and Outlook); experience with AV systems is a plus. 
• Problem-Solving: Proactive in identifying and resolving issues efficiently. 
• Teamwork: Collaborative mindset with a willingness to assist team members across various functions. 
• Project Management Interest: Eagerness to learn project management fundamentals and support cross-functional initiatives.

Education:
Bachelor's Degree (higher degree accepted) Human Resources, Business Administration, Project Management, or a related field Preferred

Experience:
Less than 1 year Previous administrative, event coordination, or project support experience is a plus but not required.